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Cornell University
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Graduate Field Coordinator-School of Applied & Engineering Physics
About the School of Applied & Engineering Physics
The School of Applied & Engineering Physics (AEP) is a School in Cornell University’s College of Engineering. The mission of the School of Applied and Engineering Physics is to create and disseminate knowledge in intellectual areas at the interface between physics and traditional engineering or scientific disciplines, using the techniques, skills and principles commonly associated with physics.
The Opportunity
The School of Applied & Engineering Physics (AEP) is seeking a dedicated and detail-oriented Graduate Field Coordinator to join our team. This pivotal role supports the success and well-being of our PhD and MS graduate students and acts as a key point of contact for prospective and current students. As the public face of the school, you will collaborate with faculty leadership to administer our graduate programs, ensuring seamless operations related to recruitment, enrollment, student support, and program development.
Key Responsibilities:
Student Support: Provide exceptional support to AEP’s graduate students, addressing their needs with a high degree of skill and sensitivity.
Program Coordination: Independently plan and execute program events, activities, and communications for both new and current students. This includes organizing welcome and orientation events, disseminating information about registration, employment, research opportunities, and coordinating graduation events in partnership with the Undergraduate/M.Eng Coordinator.
Recruitment and Admissions: Collaboratively coordinate all aspects of the graduate field recruitment, admissions, and enrollment processes, working closely with the Director of Graduate Studies (DGS) and the Director of MS programs.
Student Progress and Support: Assist with monitoring student progress, verifying degree requirements, and addressing concerns. Act as a first point of contact for students of concern, providing guidance and referrals as needed.
Administrative Support: Support activities related to the graduate fields, including faculty field membership nominations, implementation of new academic programs, and advising on graduate policy and practice.
Recruitment Strategy: Partner with the DGS to develop and implement the school’s annual recruiting plan and strategy.
One-on-One Advising: Provide individualized advising to students, offering guidance and support to ensure their success. Refer students to counseling services when appropriate.
Communication and Promotion: Collaborate with the school/college communication team to develop materials that advertise the graduate programs and clarify requirements and opportunities.
This is part-time, benefits eligible (30 hours/week) endowed position that is based in Ithaca, NY and fully on-site. After a period of orientation and training, this position will allow for remote work opportunities during non-peak times (i.e., summer, winter break). This remote work arrangement is subject to change at any time. Work hours are flexible but will be mutually agreed upon. This position will be required to work during commencement weekend (May), PhD Open House weekend (typically March) and potentially other School student events that may be scheduled during off business hours
What We Need
We are looking for a team member who is collaborative, self-motivated, and a strategic thinker. Additionally, you will:
Hold an Associate’s Degree and 4 to 6 years related experience or the equivalent combination.
Have experience in and/or demonstrated commitment to supporting diversity, equity, access, inclusion, and wellbeing, including: experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds and an ability to serve as an advocate for individuals of all ethnicities, genders, ages, and backgrounds.
Utilize excellent customer service skills
Work effectively in an environment with frequent interruptions
Have strong organizational skills, ability to follow up, track multi-step decision-making, and bring processes to completion
Be proactive and independent while working closely in a team environment that has role distinctions
Utilize effective communication skills, ability to be clear and concise
Actively listen, be patient, and remain calm in highly sensitive situations, i.e., attending to a student of concern
Use sound judgement when referring students to other services
Have impeccable integrity with a clear sense of ethics, fairness, discretion, and personal responsibility
Read and comprehend policies, guidelines, protocols and ask appropriate questions when dealing with outlier situations
Quickly learn software programs, understand data relationships using multiple sources, and create meaningful reports both routine and ad-hoc
Be available to work during commencement weekend (May), PhD Open House weekend (typically March) and potentially other School student events that may be scheduled during off business hours
If you possess these experiences and skills this may be the role for you! There are a few other qualifications that we would view as incredibly helpful in this role, to include:
Bachelor’s degree with one to two years of experience in a student services-related role.
A cover letter and resume are required for further consideration for this position.
Rewards and Benefits
This position is based in Ithaca, New York and fully on-site. After a period of orientation and training, this position will allow for remote work opportunities during non-peak times. The university reserves the right to modify, suspend, revoke or terminate the remote work arrangement at any time.
Employees who work remotely may receive multiple W-2 Forms depending on their work location. The New York Convenience of employer guidelines require New York State individual tax reporting and withholding for this position. Additional individual state income tax filings may also be required if working temporarily outside of New York State.
Cornell receives national recognition as an award-winning workplace for our health, wellbeing, sustainability, and diversity initiatives.
Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: https://hr.cornell.edu/benefits-pay.
Follow this link to learn more about the Total Rewards of Working at Cornell: https://hr.cornell.edu/jobs/your-total-rewards.
Our leave provisions include three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1.
Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program.
Visa Sponsorship is not available for this position.
Familiarize yourself with Cornell's COVID-19 workplace guidance as well as the university's COVID-19 services and information.
University Job Title:
Student Services Asst VJob Family:
Student ServicesLevel:
EPay Rate Type:
HourlyPay Range:
$26.25 - $30.46Remote Option Availability:
OnsiteCompany:
EndowedContact Name:
Jamie DossJob Titles and Pay Ranges:
Non-Union Positions
Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:
Prior relevant work or industry experience
Education level to the extent education is relevant to the position
Unique applicable skills
Academic Discipline (faculty pay ranges reflects 9-month annual salary)
To learn more about Cornell’s non-union staff job titles and pay ranges, see Career Navigator.
Union Positions
The hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement. To learn more about Cornell’s union wages, see Union Pay Rates.
Current Employees:
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Online Submission Guidelines:
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Employment Assistance:
For general questions about the position or the application process, please contact the Recruiter listed in the job posting or email mycareer@cornell.edu.
If you require an accommodation for a disability in order to complete an employment application or to participate in the recruiting process, you are encouraged to contact Cornell University's Office of Institutional Equity and Title IX at voice (607) 255-2242, or email at equity@cornell.edu.
Applicants that do not have internet access are encouraged to visit your local library, or local Department of Labor. You may also request an appointment to use a dedicated workstation in the Office of Talent Attraction and Recruitment, at the Ithaca campus, by emailing mycareer@cornell.edu.
Notice to Applicants:
Please read the required Notice to Applicants statement by clicking here. This notice contains important information about applying for a position at Cornell as well as some of your rights and responsibilities as an applicant.
EEO Statement:
Diversity and Inclusion are a part of Cornell University’s heritage. We are a recognized employer and educator valuing AA/EEO, and we do not tolerate discrimination based on any protected characteristic, including race, ethnic or national origin, citizenship and immigration status, color, sex/gender, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual’s genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.
Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty, and staff to all identities and backgrounds. We encourage individuals from underrepresented and/or marginalized identities to apply.
2024-06-03This job is no longer accepting applications
See open jobs at Cornell University.See open jobs similar to "Graduate Field Coordinator-School of Applied & Engineering Physics" This is CNY.