The Department of Microbiology within the College of Agriculture and Life Sciences at Cornell University has 14 active research laboratories. It serves as the home Department for the Graduate Field of Microbiology (with more than 50 affiliated faculty members) and provides a center of expertise for numerous aspects of microbial biology. The faculty and staff offer numerous advanced courses for both undergraduate and graduate-level students. Research within the Department is focused on Prokaryotic Biology and Environmental Microbiology and includes specific expertise in molecular genetics, gene regulation, genomics, microbial cell biology, bioremediation, symbionts, pathogens, and ecosystems.

The Opportunity

We are seeking a Graduate Field Assistant to join the Department of Microbiology. This position will work collaboratively with the CALS Office of Academic Programs (OAP) teams, CALS majors and departments, and numerous programs and units across campus. The role includes providing a full range of high-level, professional administrative support to the Director of Graduate Studies (DGS), guidance to graduate students, and support for department faculty and teaching staff.

Key Responsibilities:

Graduate Program Coordination:

Provide administrative support to the Director of Graduate Studies (DGS) and guidance to graduate students and Field faculty members.
Interpret, communicate, and apply Graduate School and Departmental/Field policies.
Act as liaison between graduate students, the Graduate School, the Bursar Office, the Office of Global Learning, and the DGS in the Field of Microbiology.
Coordinate the graduate admissions process and assist in recruitment activities.
Represent the Field of Microbiology at various meetings.
Ensure timely student registration, especially for those students receiving aid.
Create and update publications and electronic information relevant to the field, including website information.
Coordinate and process exam schedules, committee nominations, and other relevant graduate forms for students.
Work with the Graduate School regarding all new field faculty nominations, resignations, or retirements.

Undergraduate Program Coordination:

Provide a broad range of administrative support for all aspects of the undergraduate program in Microbiology under the direction of the Director of Undergraduate Studies.
Serve as the primary contact person for all matters related to the undergraduate program.
Coordinate and maintain the online Courses of Study Directory.
Schedule exams through the University Registrar's Office and secure rooms for classes/sections.
Coordinate with faculty on grade submissions.
Coordinate and oversee the Department’s Graduation/Awards ceremony, including creating awards, scheduling, and ordering.

This is a full-time (39 hours/week) Contract College position that is based in Ithaca, NY and fully on-site. Typical work hours are 8am-4:30pm Monday through Friday.

What You Need

We are looking for a team member who is collaborative, resourceful, and organized. Additionally, you will:

Hold an Associate's degree and 2+ years relevant experience or equivalent combination of education and experience
Handle confidential and sensitive information with utmost discretion, integrity, discretion, and professionalism.
Exhibit good judgment, creativity, and problem-solving and handle sensitive/confidential material.
Demonstrate record of successfully providing exceptional customer service.
Have Excellent communication (written and oral) and organizational skills.
Be accurate in spelling, grammar, proofreading, and attention to detail.
Take initiative to meet challenges with resourcefulness and tack.
Adapt to changing guidance, resources, and computer systems.
Troubleshoot, adapt to and make recommendations for change/improvements.
Accomplish tasks that are urgent; balance conflicting priorities, and make decisions from a wide range of choices.

Balance conflicting priorities, make informed choices, and use sound judgment in completing urgent tasks.

Be proficient in Outlook, Microsoft Word, Excel, PowerPoint, and Access.
Be flexible and receptive to new ideas and approaches.
Demonstrate positive work ethic.
Work independently, as well as collaboratively within a team environment.
Handle frequent interruptions while supporting the efforts of an overall team and fostering a respectful work environment.
Be able to enhance personal knowledge, skills, and abilities as needed.

Exercise sound and ethical judgment when acting on behalf of the University.
Have experience in and/or demonstrated commitment to supporting diversity, equity, access, inclusion, and well-being.
Have experience incorporating the perspectives of multiple communities, including communities of color

If you possess these experiences and skills this may be the role for you! There are a few other qualifications we would view as incredibly helpful in this role, to include:

Prior experience in academic setting helpful and/or supporting academic program activities.

A cover letter and resume are required for further consideration for this position.

Rewards and Benefits

This position is based in Ithaca, New York and fully on-site.
Cornell receives national recognition as an award-winning workplace for our health, wellbeing, sustainability, and diversity initiatives.
Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: https://hr.cornell.edu/benefits-pay.
Follow this link to learn more about the Total Rewards of Working at Cornell: https://hr.cornell.edu/jobs/your-total-rewards.
Our leave provisions include three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1.
Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program.

Visa Sponsorship is not available for this position.

Familiarize yourself with Cornell's COVID-19 workplace guidance as well as the university's COVID-19 services and information.

University Job Title:

Student Services Asst IV

Job Family:

Student Services

Level:

D

Pay Rate Type:

Hourly

Pay Range:

$24.91 - $28.95

Remote Option Availability:

Onsite

Company:

Contract College

Contact Name:

Jamie Doss

Job Titles and Pay Ranges:

Non-Union Positions

Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:

Prior relevant work or industry experience
Education level to the extent education is relevant to the position
Unique applicable skills
Academic Discipline (faculty pay ranges reflects 9-month annual salary)

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Diversity and Inclusion are a part of Cornell University’s heritage. We are a recognized employer and educator valuing AA/EEO, and we do not tolerate discrimination based on any protected characteristic, including race, ethnic or national origin, citizenship and immigration status, color, sex/gender, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual’s genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.

Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty, and staff to all identities and backgrounds. We encourage individuals from underrepresented and/or marginalized identities to apply.

2024-07-19

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