The Pre-Award Research Operations (PRO) team in the Office of Sponsored Programs (OSP) provides centralized pre-award grant proposal preparation and support for Principal Investigators (PIs) throughout the College of Engineering. The PRO team is charged with coordinating the creation, submission, and tracking of grant proposals to federal and state agencies, foundations, corporate and private sponsors. The team’s overall goals are to provide consistent, high-quality support and excellent customer service while standardizing procedures and expectations for pre-award grant proposal activity.

What You Will Do
While position responsibilities vary, every member of our community is expected to foster a culture of belonging and a psychologically healthy work environment by communicating across differences; being cooperative, collaborative, open, and welcoming; showing respect, compassion, and empathy; engaging and supporting others regardless of background or perspective; speaking up when others are being excluded or treated inappropriately; and supporting work/life integration of oneself and others.

The Pre-Award Specialist serves as a research administration professional within PRO, accepting workflow assignments and providing the highest level of service to faculty in preparing grant proposals for timely submission. As an integral part of the research administration community and in support of the university’s overall research mission, this position requires an unwavering commitment to service and excellence in a demanding, deadline-driven environment. This position involves working closely with and serving as a liaison between faculty and staff within the college and across campus to meet proposal objectives and submission deadlines, using a variety of communications methods.

This position requires collaboration with fellow team members to ensure coverage of all departmental needs and objectives, including but not limited to routine administrative tasks, orientation of new faculty, and cross training with colleagues internally and across campus. Due to the ever-evolving nature of the work and peak proposal seasons, this position requires a willingness to flex work schedules to accommodate unforeseen challenges or high volume, and may require occasional overtime, subject to management prior approval.

As an integral part of the research administration community and in support of the university’s overall research mission, this position requires an unwavering commitment to service and excellence in a demanding, deadline-driven environment. Adaptability and flexibility to accommodate ongoing changes to internal and external policies and regulations; facilitating short lead times on proposal or project deliverables; balancing conflicting priorities; and contributing and adjusting to a continuously evolving environment are vital.

What We Need
We ask you to submit a cover letter and resume outlining your interest in this position and explaining how your experience and qualifications match the position requirements.

When reviewing your materials and evaluating your candidacy, we will look for evidence of the following:

Ability to work quickly and effectively under pressure, use judgment to prioritize a high-volume workload, and exercise creative problem-solving to address challenges in a deadline-driven environment.
Detail oriented, demonstrated research, analytical, critical thinking, planning and organizing, information monitoring, with proven time management skills
Must be highly competent and knowledgeable in modern office methods and procedures (including electronic filing techniques, telephone etiquette, and professional writing/email communication).
Ability to work both independently and collaboratively as a part of a team in a professional office environment, working on multiple projects simultaneously.
Highly proficient with software products including Excel, Adobe Acrobat, MSWord, and Outlook.
Familiarity with database management and/or financial management tools.
Ability to handle confidential information and materials.
Experience interacting and building relationships with high-level clientele, faculty, visitors, and organizational leaders.
Certification through Cornell University’s Research Administration Certification Program (RACP) required within one year after hire (if not already obtained).
Must be flexible, adaptable, and comfortable working and contributing in an environment where change in process/procedures is the norm while maintaining a positive and productive demeanor.
Must be willing and able to enhance personal knowledge, skills, and abilities to grow and excel in the field of research administration.
Experience in and/or demonstrated commitment to supporting diversity, equity, access, inclusion, and wellbeing.
Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds.
Ability to cultivate and develop inclusive and equitable working relationships with students, faculty, staff, and community members.
Associate’s Degree in business, communication or related field with 4-6 years of research administration experience, or an equivalent combination of education and experience.

What We Prefer

Additionally, we would like to see evidence of:

Bachelor’s degree preferred.
Knowledge of 2CFR 200 (Uniform Guidance) and other regulations, IRB, IACUC, and other compliances.
Familiarity with Cornell University or other higher education environment.
Demonstrated experience interpreting instructions and applying for funding from a variety of sources, especially NSF, NIH, DOD, DOE, and NASA, leading the administrative aspects of preparing grant proposals for submission, and interpreting University research compliance requirements.
Experience with grant submission systems (e.g. Grants.gov Workspace, NSF Research.gov, NIH ASSIST, etc.)
Experience learning, testing, and providing constructive feedback on new technologies and systems before, during, and after implementation.

Rewards and Benefits

This position is located in Ithaca, New York. The position will allow for the flexibility to work remotely with the expectation that you will come in to work on-site on an as-needed basis (usually 2-3 times a month). The New York Convenience of Employer guidelines require New York State individual tax reporting and withholdings for this position. Additional individual state income tax filings may also be required if working temporarily outside New York State.

Cornell receives national recognition as an award-winning workplace for our health, wellbeing, sustainability, and diversity initiatives.

Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: https://hr.cornell.edu/benefits-pay.

Our leave provisions include three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25 to January 1.

Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program. Follow this link to learn more about the Total Rewards of Working at Cornell: https://hr.cornell.edu/jobs/your-total-rewards.

Important Notes about Applying

Please submit both a cover letter and a resume to be considered for this position.
The search committee will review applications as received and conduct interviews on a rolling basis.
There is no visa sponsorship available for this position.

Familiarize yourself with Cornell's COVID-19 workplace guidance as well as the university's COVID-19 services and information.

University Job Title:

Research Administration Coordinator

Job Family:

Administration

Level:

E

Pay Rate Type:

Hourly

Pay Range:

$28.71 - $33.37

Remote Option Availability:

Hybrid

Company:

Endowed

Contact Name:

Kristie Devine

Job Titles and Pay Ranges:

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Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:

Prior relevant work or industry experience
Education level to the extent education is relevant to the position
Unique applicable skills
Academic Discipline (faculty pay ranges reflects 9-month annual salary)

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EEO Statement:

Diversity and Inclusion are a part of Cornell University’s heritage. We are a recognized employer and educator valuing AA/EEO, and we do not tolerate discrimination based on any protected characteristic, including race, ethnic or national origin, citizenship and immigration status, color, sex/gender, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual’s genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.

Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty, and staff to all identities and backgrounds. We encourage individuals from underrepresented and/or marginalized identities to apply.

2024-07-22

This job is no longer accepting applications

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