The Cornell Ann S. Bowers College of Computing and Information Science is a community of people committed to tackling some of the world's biggest challenges. Cornell Bowers CIS is home to the three academic departments: Computer Science, Information Science, and Statistics and Data Science, and it pushes boundaries in the information age through its commitment to both developing state-of-the-art computing and information technologies, and in studying and understanding the societal and human impact of these technologies.

About The Department of Computer Science

The Department of Computer Science (CS) is an integral part of Cornell Bowers CIS. It offers CS undergraduate majors in the Colleges of Arts & Sciences and Engineering, and offers three graduate degree programs; the Master of Engineering, Master of Computer Science, and Ph.D. The department is considered one of the top Computer Science departments in the US, with world-class research covering all specializations.

The Opportunity

The Faculty Assistant plays a crucial role in providing specialized administrative support to over 50 department faculty, research groups, post-docs, graduate students, and visitors. You will be the in-person point of contact for the department admin team, demonstrating exceptional customer service skills. Your responsibilities will include coordinating complex travel arrangements, organizing itineraries for visitors, preparing materials for faculty, and supporting department seminars. This role also involves handling purchasing and reimbursement for grant-funded activities and participating in departmental events outside of regular business hours.

Key Responsibilities

Administrative Support:

Serve as the first point of contact/reception for the administrative office.
Support all department faculty and research teams.
Respond independently to routine and non-routine inquiries.
Manage faculty electronic calendars.
High volume of travel arrangements, reservations, and process travel and meal card on behalf of faculty and graduate students
Process a high-volume of travel reimbursements adhering to current University travel and purchasing policies.
Liaise with external agencies and departments on behalf of faculty.
Compose and edit confidential letters, correspondence, publications, graphic materials, and bio sketches/CVs.

Purchasing:

Assist faculty with ordering supplies and equipment.
Process faculty reimbursements.
Collaborate with the Purchasing Assistant and CIT for complex purchases.
Hold and responsibly manage department P-Card and T&M Card.

Student Club Support:

Train student clubs on purchasing, reimbursements, and space reservations.
Manage student access to facilities and financial systems.
Reserve event spaces and process awards/prizes.
Handle student reimbursements and event logistics.

Event Assistance:

Support the Event Coordinator in planning and managing department events.
Organize and manage department seminars and visitor logistics.
Arrange travel and accommodations for guests.
Order refreshments and coordinate meeting logistics.
Participate in the department commencement ceremony.

Other Responsibilities:

Engage in projects beyond current classification.
Attend training and professional development opportunities.
Serve on college/university committees to enhance knowledge and share best practices.
Perform other duties and special projects as assigned.
Participate in Cornell Turning Point.

If you are an experienced and motivated administrative professional who is interested in supporting the academic and research mission of the Computer Science Department, we encourage you to apply with your resume and cover letter. Join us in making a difference in the world of computer science and beyond!

What We Need

All applications require a resume and cover letter for full consideration.

Associate’s degree and 2+ years of relevant professional experience, or an equivalent combination of education and professional experience.

Excellent communication, organizational and interpersonal skills required.

Must be detail-oriented and demonstrate sound judgment.

Exceptional customer service skills and ability to handle competing priorities required.

Demonstrated ability to work independently and as a member of a team.

Ability to work effectively with a diverse group of individuals including faculty, staff, students and visitors.

Must project a professional image and demonstrate the ability to diplomatically handle a wide variety of situations.

Technically adept using a variety of business or technical programs to complete information management or production tasks (Microsoft suite, OBIEE, Faculty Center, Course Management System, Ed Discussions, Slack, etc.). Familiarity with Cornell financial systems (ex: Concur, PCards).

Experience in and/or demonstrated commitment to supporting diversity, equity, access, inclusion, and wellbeing.

Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds.

If you have all those things, great! We have a few more things that we would prefer you to have, but it’s ok if you don’t.

Bachelor’s degree.
Advanced knowledge of Cornell systems and procurement policies.

Rewards and Benefits

This position is based in Ithaca, NY. During the 90-day onboarding and training period, the new team member will be expected to work fully onsite. After this training period, a hybrid work arrangement is offered. Employees typically perform this role remotely 2 days per week and on-campus 3 days per week. The university reserves the right to modify, suspend, revoke, or terminate the hybrid work arrangement at any time.
Cornell receives national recognition as an award-winning workplace for our health, wellbeing, sustainability, and diversity initiatives.
Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: https://hr.cornell.edu/benefits-pay.
Follow this link to learn more about the Total Rewards of Working at Cornell: https://hr.cornell.edu/jobs/your-total-rewards.
Our leave provisions include health and personal leave, three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1.
Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program.

No visa sponsorship or relocation assistance is available for this position.

Diversity and Inclusion are a part of Cornell University’s heritage. We are a recognized employer and educator valuing AA/EEO, and we do not tolerate discrimination based on any protected characteristic, including race, ethnic or national origin, citizenship and immigration status, color, sex/gender, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual’s genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.

Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty, and staff to all identities and backgrounds. We strongly encourage individuals from underrepresented and/or marginalized identities to apply.

Familiarize yourself with Cornell's COVID-19 workplace guidance as well as the university's COVID-19 services and information.

University Job Title:

Administrative Asst IV

Job Family:

Administration

Level:

D

Pay Rate Type:

Hourly

Pay Range:

$25.52 - $29.66

Remote Option Availability:

Hybrid

Company:

Endowed

Contact Name:

Brad Stock

Job Titles and Pay Ranges:

Non-Union Positions

Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:

Prior relevant work or industry experience
Education level to the extent education is relevant to the position
Unique applicable skills
Academic Discipline (faculty pay ranges reflects 9-month annual salary)

To learn more about Cornell’s non-union staff job titles and pay ranges, see Career Navigator.

Union Positions

The hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement. To learn more about Cornell’s union wages, see Union Pay Rates.

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Please read the required Notice to Applicants statement by clicking here. This notice contains important information about applying for a position at Cornell as well as some of your rights and responsibilities as an applicant.

EEO Statement:

Diversity and Inclusion are a part of Cornell University’s heritage. We are a recognized employer and educator valuing AA/EEO, and we do not tolerate discrimination based on any protected characteristic, including race, ethnic or national origin, citizenship and immigration status, color, sex/gender, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual’s genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.

Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty, and staff to all identities and backgrounds. We encourage individuals from underrepresented and/or marginalized identities to apply.

2024-07-24

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