The mission of the Department of Biomedical Sciences is to: Conduct cutting-edge basic & translational science research and innovative teaching & mentoring to advance education and discovery in veterinary and human medicine in an inclusive community.

The Department of Biomedical Sciences, part of Cornell’s College of Veterinary medicine, consistently ranks at the top of similar departments at other veterinary colleges in terms of scholarly output. Our internationally renowned faculty conduct basic and applied research in areas including mammalian genetics, cell and developmental biology, reproductive biology, cardiovascular disease, cancer mechanisms, stem cell biology and comparative pathology/physiology. The department is also home to the Center for Vertebrate Genomics (VERGE), the Cornell Reproductive Sciences Center (CoRe) and the Comparative Cancer Biology Program. Faculty teach students at all levels including some with clinical responsibilities on the Ithaca campus and at Weill Cornell Medicine in New York City.

The Opportunity

Are you an organized, proactive, and detail-oriented professional with a passion for providing excellent customer service in a collaborative environment? Do you thrive in dynamic environments where your ability to think critically, manage multiple tasks, and maintain a positive attitude are valued? If so, we invite you to apply for the Administrative Assistant position Biomedical Sciences, within the College of Veterinary Medicine, here at Cornell University.

As an Administrative Assistant, you will play a crucial role in supporting the department's operations, ensuring smooth and efficient workflows, and contributing to the success of various programs and faculty members. This role requires an individual who can work independently, exercise excellent judgment, and handle sensitive and confidential information with discretion.

Key Responsibilities:

Administrative Support to the Department:

Manage vendor contracts, maintain appropriate levels of products and supplies, and respond to both short- and long-term needs.
Oversee the Ricoh copier, FedEx, and Culligan water accounts.
Maintain and update the departmental website and intranet as directed.
Manage conference room reservations and main office support, including welcoming visitors, handling mail, and organizing office supplies.
Assist with short- and long-term projects such as flyer/poster design, database management, and event setup/takedown.

Facility Responsibilities:

Manage after-hour access, key distribution, and inventory, and post regulatory documents.
Update departmental personnel contact information and door signage.
Oversee building access control and prepare offices for incoming faculty.

Administrative Support for Faculty:

Provide a wide range of administrative support for faculty teaching and research activities.
Manage calendars, arrange meetings, and handle travel arrangements and reimbursements.
Assist faculty and staff with computer applications and office equipment troubleshooting.
Create and manage correspondence, maintain memberships, and update faculty web pages.

Other Responsibilities:

Participate in projects with responsibilities that may vary from the core role.
Support other office professionals as needed and cover during absences.
Engage in continuous learning and attend diversity and inclusion events annually.

This position may require working outside of normal business hours, including occasional holidays, evenings, and weekends.

As part of our team, you’ll have the opportunity to contribute to meaningful work that supports the academic and research missions of the university, while growing your skills in a supportive environment. Interested applicants are encouraged to apply with their resume and cover letter.

What We Need

All applicants must include a resume and cover letter for full consideration.

High School Diploma and 2 to 4 years relevant experience, or an equivalent combination of education and related professional experience.
Excellent organizational, communication, problem solving skills, superior written, verbal, and interpersonal skills and time-management skills are essential.
Ability to interact with faculty, support staff, and other staff members from other CVM college departments.
Proven ability to work independently and within cross-functional teams and use sound judgment when referring issues to higher organizational levels for review and consideration.
Excellent customer service skills in order to ensure the highest level of service to the teaching/research community.
Excellent track record in following through on details; respond quickly and effectively to multiple assignments/priorities.
Ability to oversee multiple applications simultaneously and efficiently within tight deadlines and timeframes.
Demonstrated research, analytical, critical thinking, planning, and organizing, information monitoring, stress tolerance, attention to detail and accuracy.
Expertise in Microsoft Office applications including Word, Excel, Outlook (mail and calendar functions), PowerPoint and other applications to manage information and produce reports.
Must be diplomatic, tactful, professional, decision-making, setting priorities, handling sensitive/confidential conversations and materials/correspondence with discretion.
Be self-motivated and take initiative without prompting; contribute to a team environment.
Must be committed to continuous learning.
Experience in and/or demonstrated commitment to supporting diversity, equity, access, inclusion, and wellbeing.
Passionate about working in an organization that values and promotes diversity, equity, inclusion, anti-racism, and wellbeing.
Ability to serve as an advocate for individuals of all ethnicities, genders, ages, and backgrounds.
Ability to cultivate and develop inclusive and equitable working relationships with students, faculty, staff, and community members.

Rewards and Benefits

This position is eligible for a hybrid work arrangement. The first two weeks of employment, will require a fully onsite commitment. Employees typically perform this role remotely 2 days per week and on-campus 3 days per week. The university reserves the right to modify, suspend, revoke or terminate the hybrid work arrangement at any time.
Cornell receives national recognition as an award-winning workplace for our health, wellbeing, sustainability, and diversity initiatives.
Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: https://hr.cornell.edu/benefits-pay.
Follow this link to learn more about the Total Rewards of Working at Cornell: https://hr.cornell.edu/jobs/your-total-rewards.
Our leave provisions include health and personal leave, three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1.
Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program.

No visa sponsorship or relocation assistance is available for this position.

Diversity and Inclusion are a part of Cornell University’s heritage. We are a recognized employer and educator valuing AA/EEO, and we do not tolerate discrimination based on any protected characteristic, including race, ethnic or national origin, citizenship and immigration status, color, sex/gender, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual’s genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.

Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty, and staff to all identities and backgrounds. We strongly encourage individuals from underrepresented and/or marginalized identities to apply.

Familiarize yourself with Cornell's COVID-19 workplace guidance as well as the university's COVID-19 services and information.

University Job Title:

Administrative Asst III

Job Family:

Administration

Level:

C

Pay Rate Type:

Hourly

Pay Range:

$22.60 - $24.03

Remote Option Availability:

Hybrid

Company:

Contract College

Contact Name:

Brad Stock

Job Titles and Pay Ranges:

Non-Union Positions

Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:

Prior relevant work or industry experience
Education level to the extent education is relevant to the position
Unique applicable skills
Academic Discipline (faculty pay ranges reflects 9-month annual salary)

To learn more about Cornell’s non-union staff job titles and pay ranges, see Career Navigator.

Union Positions

The hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement. To learn more about Cornell’s union wages, see Union Pay Rates.

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Employment Assistance:

For general questions about the position or the application process, please contact the Recruiter listed in the job posting or email mycareer@cornell.edu.

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Applicants that do not have internet access are encouraged to visit your local library, or local Department of Labor. You may also request an appointment to use a dedicated workstation in the Office of Talent Attraction and Recruitment, at the Ithaca campus, by emailing mycareer@cornell.edu.

Notice to Applicants:

Please read the required Notice to Applicants statement by clicking here. This notice contains important information about applying for a position at Cornell as well as some of your rights and responsibilities as an applicant.

EEO Statement:

Diversity and Inclusion are a part of Cornell University’s heritage. We are a recognized employer and educator valuing AA/EEO, and we do not tolerate discrimination based on any protected characteristic, including race, ethnic or national origin, citizenship and immigration status, color, sex/gender, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual’s genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.

Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty, and staff to all identities and backgrounds. We encourage individuals from underrepresented and/or marginalized identities to apply.

2024-08-13

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