The Institute of Biotechnology at Cornell University is a vibrant center for life sciences research, offering cutting-edge biotechnologies, expertise, and consultation for researchers both within and outside the university. The Institute houses the Biotechnology Resource Center (BRC), which provides core facilities in Genomics, Bioinformatics, Epigenomics, Imaging, Flow Cytometry, Metabolomics and Proteomics, and supports numerous intercampus and multi-institutional collaborations. It also administers the Center for Advanced Technology (CAT) in the Life Sciences, fostering partnerships with New York State industries. Additionally, the Institute supports the Maize Diversity lab, Breeding Insight program, and the Center for Life Sciences Ventures (CLSV), positioning the BRC as an essential partner in life sciences research and innovation.

The Opportunity

The Institute of Biotechnology seeks an Administrative Assistant who will:

Provide Administrative Support: Offer complex administrative assistance for the Institute of Biotechnology, handling non-routine inquiries professionally and independently, while being well-versed in Institute activities and Cornell University policies.
Manage Billing and Accounts Payable: Oversee monthly billing and accounts payable for the Biotechnology Resource Center (BRC) core facilities, utilizing the LIMS (Laboratory Information Management System) and KFS (Kuali Financial System). Serve as the point of contact for customer billing questions, and develop billing procedural recommendations and documentation.
Coordinate Meetings and Travel: Organize and schedule meetings, trainings, and workshops. Arrange complex travel plans and reimbursements for Biotech team members and visitors.
Handle Procurement and Correspondence: Manage purchasing/procurement of office supplies, independently respond to correspondence, and direct inquiries to the appropriate team members. Support Program Scheduling and Logistics: Oversee general program scheduling needs and provide logistical support as necessary.
Ensure a Welcoming Environment: Greet visitors and answer phones in a diplomatic, courteous, and welcoming manner. Maintain a professional demeanor in a people-oriented role, managing multiple priorities and interruptions effectively.
Collaborate Effectively: Work within a collaborative hybrid team, ensuring a detail-oriented and organized approach to all tasks.

Hours and Location

This position offers a hybrid work arrangement, with the option to work remotely one day per week after successfully completing an on-campus orientation and acclimation period, as determined by your supervisor. The remaining four days are typically on Cornell’s Ithaca campus.

Success Factors

You are considered a competitive candidate for this role if you possess:

Exceptional Organizational Skills: Demonstrate a high level of organization and attention to detail, effectively managing both daily tasks and larger project work within a dynamic environment.
Proactive Communication Skills: Communicate efficiently and effectively, unafraid to ask questions to ensure clarity, especially when dealing with new systems or processes.
Resilience and Collaboration: Exhibit patience, perseverance, and tact in the face of challenges, maintaining a positive and team-oriented attitude to achieve mutual success.
Emotional Intelligence: Manage emotional responses with self-awareness and maturity, contributing to a drama-free, supportive, and cohesive team atmosphere.

What We Need

A cover letter and resume outlining your interest and how your experience and goals align with the potential for mutual success in the role are required for consideration.
Associate’s degree and 2-4 years relevant experience or equivalent combination of experience and education.
Individual must show initiative, anticipate needs and take action when appropriate.
Excellent interpersonal and communication skills and experience in working with a hybrid (remote and in-person) team are a must. Must be approachable and accessible to others with a customer service mindset.
Computer skills and working knowledge of software programs such as PowerPoint, Excel, Word, Outlook, Zoom, OneNote, Box, and Slack.
Demonstrated ability to work effectively both individually and cooperatively as a team player and successfully interact with individuals from many parts of the world.
Demonstrated ability to manage, organize, and operate routine and non-routine duties independently or with minimal oversight.
Experience in and/or demonstrated commitment to supporting diversity, equity, access, inclusion, and wellbeing.
Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds.
Ability to serve as an advocate for individuals of all ethnicities, genders, ages, and backgrounds.
Ability to cultivate and develop inclusive and equitable working relationships with students, faculty, staff, and community members.

If you have all those things, great! We have a few more things that we would prefer you to have, but it’s ok if you don’t.

Proficiency in Cornell University systems, particularly travel, procurement, and financial reporting.
Experience with grant funds management.

Rewards and Benefits

This position is eligible for a hybrid work arrangement. Employees typically perform this role remotely 1 day per week and on-campus 4 days per week. The university reserves the right to modify, suspend, revoke or terminate the hybrid work arrangement at any time.

Cornell receives national recognition as an award-winning workplace for our health, wellbeing, sustainability, and diversity initiatives.
Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: https://hr.cornell.edu/benefits-pay.
Follow this link to learn more about the Total Rewards of Working at Cornell: https://hr.cornell.edu/jobs/your-total-rewards.
Our leave provisions include health and personal leave, three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1.
Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program.

No Visa Sponsorship is available for this position.

Familiarize yourself with Cornell's COVID-19 workplace guidance as well as the university's COVID-19 services and information.

University Job Title:

Administrative Asst IV

Job Family:

Administration

Level:

D

Pay Rate Type:

Hourly

Pay Range:

$25.52 - $29.66

Remote Option Availability:

Hybrid

Company:

Endowed

Contact Name:

Carolyn Chow

Job Titles and Pay Ranges:

Non-Union Positions

Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:

Prior relevant work or industry experience
Education level to the extent education is relevant to the position
Unique applicable skills
Academic Discipline (faculty pay ranges reflects 9-month annual salary)

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EEO Statement:

Diversity and Inclusion are a part of Cornell University’s heritage. We are a recognized employer and educator valuing AA/EEO, and we do not tolerate discrimination based on any protected characteristic, including race, ethnic or national origin, citizenship and immigration status, color, sex/gender, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual’s genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.

Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty, and staff to all identities and backgrounds. We encourage individuals from underrepresented and/or marginalized identities to apply.

2024-08-12

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