The Roper Center at Cornell University is a world-renown data archive with a 77-year history and a mission to collect, preserve, and disseminate public opinion data; to serve as a resource to help improve the practice of survey research; and to broaden the understanding of public opinion through the use of survey data in the United States and around the world. Roper Center is housed within the Office of the Vice President for Research & Innovation (OVPRI) at Cornell University.

The Opportunity

The Roper Center for Public Opinion Research is seeking a detail-oriented Administrative Assistant to join our team. This role is vital to the success of our operations, providing essential support to the archive, membership, and IT development staff. The ideal candidate will be a proactive and organized individual who thrives in a collaborative environment and enjoys engaging in a variety of tasks ranging from financial administration to event coordination.

Overview of Responsibilities:

Financial Administration
- Process and oversee the Center’s financial activities, including monitoring budgets, processing reimbursements, monthly reconciliation, and stewardship of the invoice process using QuickBooks.
- Serve as the primary liaison for accounts payable and receivable, ensuring timely payments and resolving discrepancies.
- Work with Cornell’s Shared Service Center to oversee billing, purchasing, and financial reporting.

Administrative Support
- Provide high-level administrative assistance to the Roper Center senior leadership, including coordinating schedules and logistics for board meetings and events.
- Organize shipping and logistical arrangements for professional conferences, ensuring smooth execution.
- Prepare reports, maintain records, and facilitate communications, including email correspondence and document formatting.

Marketing and Member Relations Support
- Play a key role in maintaining member relationships by supporting Salesforce workflows and updating membership records.
- Assist in the planning and execution of marketing strategies, including facilitating promotional items and supporting content proofing.
- Occasionally represent the Roper Center at conferences and help develop collaborative opportunities across campus.

Student Workforce Coordination
- Coordinate the hiring process for student employees, conduct payroll approvals, and support recruiting efforts.
- Foster a positive and inclusive work environment for student staff.

The Roper Center is a leader in public opinion research and is committed to fostering an inclusive and supportive work environment. As part of our team, you’ll have the opportunity to work with dedicated professionals and contribute to meaningful projects that impact the Center’s mission. You will play a crucial role in enhancing the efficiency and success of the Center’s operations while developing your skills. If you’re ready to make an impact and be a part of a supportive and innovative team, we encourage you to apply. Submit your resume and a cover letter detailing your experience and interest in the position. Join us in shaping the future of public opinion research!

What We Need

All applicants must include a resume and cover letter for full consideration.

Associate degree and two to four years of experience in a complex office setting working as an Administrative Assistant or an equivalent combination of education and experience.
Exercises discretion, maintains confidentiality, maintain a customer service orientation while projecting a positive and professional presence.
Demonstrated experience using sound judgment and problem-solving skills.
Must be able to work independently as well as in a team environment.
Must be able to effectively and efficiently communicate via email and in person.
Must be able to manage competing deadlines and balance conflicting priorities while paying close attention to detail and delivering accurate work products.
Requires reasoning, analytical thinking, creativity, and innovation in solving problems that occur day-to-day.
Strong organizational skills.
Possesses strong computer skills and a familiarity with a variety of internet platforms, Microsoft Outlook, Google docs, Microsoft Office, Trello, Slack, or other similar programs. Ability to learn new programs quickly.
Ability to cultivate and develop inclusive and equitable working relationships with students, faculty, staff, and community members.

If you have all those things, great! We have a few more things that we would prefer you to have, but it’s ok if you don’t.

Experience with QuickBooks financial record keeping software packages.
Knowledge of Cornell University financial and human resource systems, policies, and procedures.
Experience working in an academic or research support environment.
Experience with Salesforce relationship-management software platform, or ability to learn.
Experience and/or interest in working with undergraduate and graduate students.
Experience in event management and logistics.

Rewards and Benefits

This position is eligible for a hybrid work arrangement after a 90-day training and onboarding period, where the successful candidate will be expected to work fully onsite. After training and onboarding, employees typically perform this role remotely 1 day per week and on-campus 4 days per week. The university reserves the right to modify, suspend, revoke, or terminate the hybrid work arrangement at any time.
Cornell receives national recognition as an award-winning workplace for our health, wellbeing, sustainability, and diversity initiatives.
Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: https://hr.cornell.edu/benefits-pay.
Follow this link to learn more about the Total Rewards of Working at Cornell: https://hr.cornell.edu/jobs/your-total-rewards.
Our leave provisions include health and personal leave, three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1.
Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program.

No visa sponsorship or relocation assistance is available for this position.

Diversity and Inclusion are a part of Cornell University’s heritage. We are a recognized employer and educator valuing AA/EEO, and we do not tolerate discrimination based on any protected characteristic, including race, ethnic or national origin, citizenship and immigration status, color, sex/gender, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual’s genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.

Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty, and staff to all identities and backgrounds. We strongly encourage individuals from underrepresented and/or marginalized identities to apply.

Familiarize yourself with Cornell's COVID-19 workplace guidance as well as the university's COVID-19 services and information.

University Job Title:

Administrative Asst IV

Job Family:

Administration

Level:

D

Pay Rate Type:

Hourly

Pay Range:

$25.52 - $29.66

Remote Option Availability:

Hybrid

Company:

Endowed

Contact Name:

Brad Stock

Job Titles and Pay Ranges:

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Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:

Prior relevant work or industry experience
Education level to the extent education is relevant to the position
Unique applicable skills
Academic Discipline

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EEO Statement:

Diversity and Inclusion are a part of Cornell University’s heritage. We are a recognized employer and educator valuing AA/EEO, and we do not tolerate discrimination based on any protected characteristic, including race, ethnic or national origin, citizenship and immigration status, color, sex/gender, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual’s genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.

Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty, and staff to all identities and backgrounds. We encourage individuals from underrepresented and/or marginalized identities to apply.

2024-10-22

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