We are looking to hire an experienced EA on a 12 months fixed term contract who will be responsible for supporting the UK Central Team (Head of UK&I, Head of Finance, Head of HR and Head of Operations), reporting directly to the Head of the UK&I business.

Role Purpose:

The purpose of the role is to provide executive administration support to the UK Management team and to act as the key point of contact on behalf of this group to the UK&I senior leadership team.

The position requires a structured thinker, strong communicator, and exceptional organiser who can support multiple individuals and manage numerous priorities in a fast-paced environment.

Key Responsibilities:

Extensive diary and outlook management which includes planning and prioritising the teams’ time effectively
Working closely with the Head of UK&I on weekly priorities and actions
Communicating on behalf of the Head of UK&I to key stakeholders
Drafting correspondence on behalf of the Head of UK&I, and working closely with the communications team on various projects
Managing, organising and attending weekly Central team meetings
Scheduling, preparing and distributing agendas, materials and minutes for monthly UK Exco meetings, quarterly all staff town halls, an LLP meetings
Regularly updating the LLP Teams site, uploading materials and communications
Monthly collation and distribution of UK business Win and Deal information to ensure our WIP is accurately shared with the Exco and the LLP.
Planning and managing events, sourcing venues, signing contracts, managing budgets, sourcing equipment, invite management, menu selection and managing dietary requirements
Creating and formatting creative presentations
Detailed proofing of documents
Updating company structure charts
Office Management - regular collaboration with facilities management
Working closely with all sectors of the business / regional locations
Processing expenses - submitting and approval
Booking of complex international travel including organising visas
Processing invoices/ Workday approvals
Online file management
Ensuring timely signatures of directors on documentation from legal/the wider business
Handling ad hoc financial transactions – charity donations, gift sourcing, venue deposits
Providing guidance to a close-knit team of PA’s in the UK business where required to ensure seamless delivery of administrative support
Social media posting on behalf of the Head of UK&I
Screening telephone calls and inquiries and directing them as appropriate
Tracking activities against project plans, and updating to include agreed changes

Knowledge & Experience:

Strong initiative and a proactive approach to prioritisation
Hard working, team player with a sense of urgency
Excellent interpersonal skills and an ability to manage complex stakeholder relationships
Ability to prioritise time in a demanding busy environment without direct supervision
Strong attention to detail
Ability to manage complex diaries
Confident and clear communication skills - both verbal and written
Experience in pulling together creative power point presentations which adhere to branding guidelines
Ability to keep calm under pressure
Advanced use of all Microsoft Office specifically OneNote, OneDrive, Word, Excel, PowerPoint and Outlook
Ability to maintain confidentiality and exercise discretion when handling sensitive information.

We foster a culture of inclusion that embraces the unique strengths, perspectives, and experiences of all our employees. We firmly believe that our diversity enhances our team's capabilities, leading to improved decision-making, innovation, and business outcomes. If you have any reservations about applying, please don't hesitate to reach out to your local recruiter for additional information

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