Le Moyne College, located in Syracuse, N.Y., is an independent college established by the Jesuits in 1946 to provide students with a values-based, comprehensive academic program designed to foster intellectual excellence and preparation for a life of leadership and service. Today, Le Moyne has evolved into a nationally acclaimed college of liberal arts and sciences that draws students from across the U.S. and abroad.

Our Mission:

Le Moyne College is a diverse learning community that strives for academic excellence in the Catholic and Jesuit tradition through its comprehensive programs rooted in the liberal arts and sciences. Its emphasis is on education of the whole person and on the search for meaning and value as integral parts of the intellectual life. Le Moyne College seeks to prepare its members for leadership and service in their personal and professional lives to promote a more just society.

Le Moyne College aims to advance the values of diversity and inclusiveness at the college. To do this, Le Moyne seeks scholars and professionals who bring innovation, creativity, and impact to the campus, and who bring greater depth, breadth, and diversity to our campus community.

POSITION SUMMARY

The Business Operations manager is responsible for managing financial resources, procurement, and administrative processes to ensure the smooth and efficient operation of the Library and Information Technology (IT) departments. The responsibilities of this position are distributed with approximately 70% of the time dedicated to the Library and 30% to IT.

PRINCIPAL DUTIES AND ESSENTIAL FUNCTIONS

Job duties specific to this position:

Shared Responsibilities:

Budget and Financial

Maintains accurate and timely financial records
Assists with tracking financial data and performs analyses of data as directed
Prepares periodic budget reports for management review
Performs internal budget reviews as directed
Interacts with partners and College personnel to resolve financial issues and directs financial issues to the appropriate manager for resolution
Monitors budgetary status, tracking obligations, actual and anticipated expenditures, and projected budgetary variances, and prepares the necessary documents to maintain balanced accounts
Provides administrative and budget support to the departments, including providing department leaders with information for budget activities

Procurement

Manages the full procurement lifecycle, from initiating requisitions and purchase orders to tracking orders, receiving goods, processing invoices for payment, and reconciliation
Coordinates departmental credit card purchases, maintains receipts, and performs credit card reconciliation

IT Department, Only:

Procurement

Compares prices and recommends vendor selections, maintains records, handles returns, and audits invoices and materials received for accuracy
Maintains vendor relations and resolves issues as they arise
General Administration
Assists IT managers with general administrative tasks as needed

Library Department, Only:

Budget and Financial

Coordinates the Library budget request process, including collecting sub-department requests, calculating overall needs, and consulting with the Director of the Library

Technology

Manages Library staff access, rights, and privileges for the Library Service Platform (LSP)
Serves as administrative contact between the Library and its LSP vendor to coordinate software upgrades and resolution of system access issues
Interfaces with IT to manage Library patron records within the LSP
Serves as the main contact between the Library and IT for general issues, including software and equipment maintenance and problem resolution

Facilities

Oversees the maintenance and cleaning of the Library and its furnishings
Monitors and reports facility issues to Physical Plant
Manages the Library front door keycard swipe access

General Administration

Compiles data for statistical analysis of Library resource use activity
Supports grant applications and administration by gathering supporting documentation, coordinating the submission of proposals, monitoring grant budgets, and preparing financial and programmatic reports to meet funding agency requirements
Manages the stock of general office supplies
Assists the Director of the Library and Library sub-departments with special projects and initiatives

Job expectations for all Le Moyne College employees:

Demonstrates and role-models all of Le Moyne’s mission-based competencies (collaboration, communication, diversity, integrity, leadership and service) in every interaction with all community members and external parties.
Strengthen digital literacy skills through education and the application of digital technologies in order to effectively engage in information gathering, utilization and data management while promoting a security culture.
Supports cura personalis by treating all individuals with dignity, professionalism and kindness.
Promotes cura apostolica by aligning professional goals, objectives, and performance with college’s strategic goals.
Demonstrates excellent work attendance, reliability and work ethic.
Attends and actively participates in required meetings and training sessions.
Complies and adheres to all of Le Moyne’s established policies, procedures and codes of conduct at all times, including all health and safety requirements and regulations, to promote desired behavior and build awareness.
Must complete all required federal, state, institution and department trainings.
Engages in a planned program of professional development. Continually maintains skills and knowledge relative to the position and technology industry including best practice, evolving operational requirements, and industry trends.
Performs a variety of related duties as assigned.

QUALIFICATIONS

Bachelor's degree in business administration, accounting, finance or a related field, or an equivalent combination of education and progressively responsible experience in financial management, procurement, and administrative operations
Experience managing budgets and developing financial reports
Highly organized and detail-oriented with a proven ability to effectively manage resources, prioritize tasks, and meet deadlines in a complex, multi-departmental environment
Experience with electronic mail and calendaring, Microsoft Word, Excel, and PowerPoint and/or comparable office productivity software
Experience with ERP systems and electronic purchasing, requisition and related financial systems.
Ability to comprehend, learn, and master new technologies and skills
Ability to collaborate effectively among diverse constituencies and organizational units
Possess strong analytical, quantitative, and numeracy
Possess exceptional oral, written, and interpersonal communications

Additional Information:

Le Moyne Benefits

403(b) Retirement contribution- (9.5% Employer match)
Generous tuition coverage
Health insurance options- (Medical, Dental, Vision, Flexible Spending Accounts)
Health Savings Accounts- (Partially Employer funded)
Basic Life & AD&D Insurance- (Employer paid)
Short and Long Term Disability Insurance (Employer paid)
Supplemental Life & AD&D Insurance
Voluntary benefits- (Legal, Critical Illness, Hospital Indemnity, Accident Insurance, Pet Insurance etc.)
12 paid holidays
Generous time off package

35 hour work week

Pay Range: $61,000 - $65,000 annually

Equal Employment Opportunity

Le Moyne College prohibits discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, citizenship & immigration or any other protected characteristic as outlined by federal, state, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Le Moyne makes hiring decisions based solely on qualifications, merit, and business needs at the time.

Application Instructions:

To apply for this position please click the 'Apply Now' button and submit the required materials for consideration:

* Cover letter outlining your interest in the position
* Current resume
* Contact information for 3 professional references

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