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Administrative Coordinator
State University of New York Upstate Medical University
Administration, Education
Syracuse, NY, USA
USD 25.75-40.62 / hour
Posted on Jun 2, 2026
Administrative Coordinator
- Syracuse
- Administrative, Secretarial & Clerical
- Full-time
- Opening on: Jun 1 2026
- Neurosurgery
- MedBest
- Administrative Coordinator, G6
- 89882
- N/A
Job Summary:
1. Prepares invoices and tracks accounts receivables, communicates with vendors as necessary.
2. Run reports and compiles data from several business applications to include Business Objects.
3. Prepares invoices for the Research Foundation and the Upstate Foundation.
4. Prepares correspondence on behalf of the Chairman and Practice Administrator.
5. Schedules and prepares interviews for new medical faculty, to include travel arrangements and coordinating with other departments.
6. Assists with implementing and tracking project management.
7. Assists with process improvement.
8. Completes medical staff applications and on boarding for medical providers.
9. Maintains web site on Upstate University platform and performs edits as necessary.
10. Maintains department social media sites.
11. Works with marketing office to create, design and distribute marketing materials.
12. This position requires analytical abilities to support identification and evaluation of programmatic areas.
13. Responsible for coordinating multiple schedules including clinic appointments, surgery schedule, administrative and academic schedules.
14. Coordinates with the clinic staff, as necessary.
15. Handles variety of administrative and clinic matters involving contact with various staff, patients, medical staff, government agencies, insurance carriers and the public.
16. Answers main practice telephones and addresses calls as appropriate.
17. Maintains files and assists in establishing office systems.
18. Arranges appointments, meetings, and conferences.
19. Assists the physicians with hospital privileges.
20. Other duties as assigned.
Minimum Qualifications:Bachelor's Degree in an appropriate field and 2 years related experience. Will consider equivalent combination of education and experience.
Preferred Qualifications:2 years experience as an administrative assistant at Upstate Medical University.
Work Days:Monday - Friday 8:00 am - 4:30 pm
Message to Applicants:Our benefits package includes health, dental and vision insurance, eligibility for employer 401k funding after 1 year (3% quarterly/5% annual on vesting schedule), tuition reimbursement, generous paid time off, including vacation and personal time, paid sick leave, holidays and floating holidays
G6: $25.75 - $40.62
Please note the salary information shown is a general guideline only. Salaries are based upon candidate skills, experience, and qualifications, as well as internal equity, market and business considerations.
Recruitment Office: MedBest Medical Management