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Office Coordinator III

Syracuse University

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Syracuse, NY, USA · North Syracuse, NY, USA

Posted on Tuesday, August 6, 2024

Posting Details

Job #	040997
Department Code	21803-6209
Department	Communication Services - A & S
Job Title	Office Coordinator III
Location	Syracuse, NY
Pay Range	$17.07 - $20.19 per hour
Pay Determination	Pay rates at Syracuse University are based on a combination of factors including, but not limited to, the job responsibilities; the candidate’s education, training, work experience and key competencies; the university’s strategic priorities; internal peer equity; applicable federal, state, local laws, grant funding and contractual requisites; and external market analyses.
Staff Level	S3
FLSA Status	Non-exempt
Hours	Hours are Mon-Fri 10am-7pm. Occasional evening and weekend hours are required as the Office Coordinator’s work hours may shift to accommodate event schedules. Hours may vary based on operational needs.
Job Type	Full-time
Campus	Syracuse, NY
Unionized Position Code	Not Applicable
Job Description	The Office Coordinator serves as the initial departmental representative to incoming constituencies, and handles a variety of tasks providing operational support and general assistance. The Office Coordinator is present in the office to provide services to campus constituents. Reporting to the Community Folk Art Center’s (CFAC) Administrative Specialist, the Office Coordinator’s duties include, but are not limited to performing administrative duties and secretarial support for CFAC. This position will manage the front desk operations and assist with the supervision of student workers. The Office Coordinator will purchase office supplies and resources in support of programs and events. The position is responsible for answering the phone, managing the office calendar, responding to office emails, managing walk-in traffic, and scheduling tours in the Center. This position has significant student and staff interaction and a high level of multitasking is required in a fast-paced work environment. Hours are Mon-Fri 10am-7pm. Occasional evening and weekend hours are required as the Office Coordinator’s work hours may shift to accommodate event schedules. This position is part of a bargaining unit and is represented by the union SEIU, Local 200United.
Education and Experience	High School Diploma required. Associate’s degree or equivalent preferred . Two (2) plus years of office experience preferably in an academic environment. This position works with minors. Successful completion of a standard criminal background check is required.
Skills and Knowledge	Solid understanding of Microsoft Office and Adobe Professional suite, with the ability to create and revise documents. Good oral and written communication skills. Solid interpersonal skills. Good organizational skills, and the ability to multi-task in a fast-pace professional environment. Ability to maintain a high level of confidentiality with sensitive information. Knowledge of PeopleSoft or related system is preferred but not required.
Responsibilities	Provide outstanding customer service to students, faculty, staff, and visitors, in person, via email, and on the telephone. Organizing meetings and calendars; maintaining up-to-date knowledge of events and performances occurring at the Center. Opening the building M-F in a timely manner. Purchasing office supplies, maintaining sufficient inventory of items, as well as managing the upkeep and maintenance of office equipment . Developing and maintaining professional relationships with vendors and campus services. Scheduling and monitoring tours for the Center. Assisting in the coordination of special events. Collecting completed timesheets from outside artists and consultants. Assisting with time entry processes including regular communication with work study students regarding time clock entry. Responding professionally to questions that students, staff, faculty, or guests have regarding the Center. Using discretion to direct more complex inquiries to the appropriate staff person in the Center. Maintaining daily sign-in sheets for events. Developing and sharing a calendar of events for the office. Assisting in the preparation and editing of correspondence, coordinate mailings, and manage department listservs. Maintaining and update the department’s website content and social media outlets. Serving as back-up to the Administrative Specialist. Cross-training to provide support for transactional duties during heavy workflow periods and during Admin Specialist absences. Overseeing the orientation, training, and coordination of the student workers. Under the direction of the Executive Director, implementing policies and procedures to achieve programming goals set by the Director.
Physical Requirements	Not Applicable
Tools/Equipment	Not Applicable
Application Instructions	In addition to completing an online application, please attach a resume and cover letter.
About Syracuse University	Syracuse University is a private, international research university with distinctive academics, diversely unique offerings, and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and over 150 years of history, Syracuse University offers a quintessential college experience. The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors, 100 minors, and 200 advanced degree programs offered across the University’s 13 schools and colleges; over 15,000 undergraduates and over 6,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit http://www.syracuse.edu.
About the Syracuse area	Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.
EEO Statement	Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.
Commitment to Supporting and Hiring Veterans	Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.
Commitment to a Diverse and Inclusive Campus Community	Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity.
Quick Link	https://www.sujobopps.com/postings/105018
Job Posting Date	06/13/2024
Application Deadline
Full Consideration By
Job Category	Staff
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* How did you first find out about this position?
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Office Coordinator III

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