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Assistant Director of Budget and Operations

Syracuse University

Accounting & Finance, Operations

Syracuse, NY, USA · North Syracuse, NY, USA

Posted on Aug 7, 2024

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Posting Details

Job #	041145
Department Code	20301-6040
Department	Office of the Vice President for Research
Job Title	Assistant Director of Budget and Operations
Location	Syracuse, NY
Pay Range	$72,000 - $95,000
Pay Determination	Pay rates at Syracuse University are based on a combination of factors including, but not limited to, the job responsibilities; the candidate’s education, training, work experience and key competencies; the university’s strategic priorities; internal peer equity; applicable federal, state, local laws, grant funding and contractual requisites; and external market analyses.
Staff Level	S5
FLSA Status	Exempt
Hours	Standard University business hours 8:30am – 5:00pm (academic year) 8:00am – 4:30pm (summer) Hours may vary based on operational needs.
Job Type	Full-time
Campus	Syracuse, NY
Unionized Position Code	Not Applicable
Job Description	The Office of Research (OoR) seeks an experienced Assistant Director of Budget & Operations. The Office of Research provides university-wide leadership and support to elevate the success of research, scholarship, and creative endeavors at Syracuse University. Reporting to the Senior Director of Finance & Research Initiatives, this position provides management for budgetary and administrative activities of the OoR and supports strategic initiatives by improving internal efficiencies and by developing and maintaining processes to enhance data-informed decision-making and planning. The successful candidate collaborates closely with the Senior Director to provide financial oversight for the departments reporting to the Vice President for Research and collaborates with OoR leadership and staff and campus partners to ensure effective use of resources and efficient administrative processes, both internally and for campus-wide initiatives. Primary responsibilities include developing and presenting analyses to leadership; reviewing financial reports; budgeting and forecasting fiscal performance; designing and implementing processes, systems, and standard procedures to increase operational efficiencies across OoR departments; ensuring internal controls and adherence to university policies; managing HR/payroll processes; and making recommending for process improvements and optimal business operations to support strategic objectives. The successful candidate has a demonstrated history of strong analytical and communication skills, a continuous improvement mindset, high attention to detail, sound judgement and discretion, and a collaborative approach when working with colleagues at all levels.
Education and Experience	Bachelor’s or graduate degree in Business Administration, Finance, or related field and five (5+) plus years of relevant experience with demonstrated increasing responsibilities, or equivalent combination of education and experience.
Skills and Knowledge	Advanced proficiency in Excel and Microsoft Office Suite. Familiarity with University systems including PeopleSoft, Hyperion Planning and SmartView, and Tableau/DataInsights and ability to learn and adapt to new systems quickly. Attention to detail with a high level of accuracy, strong organizational skills. Ability to prioritize and manage multiple responsibilities independently. Advanced analytical and creative problem-solving skills are required as well as demonstrated experience with sound decision-making in a financial and operational management context. Ability to communicate effectively with stakeholders and leaders across the university. Thorough knowledge of Syracuse University policies, procedures, and best practices and experience in higher education sector are preferred.
Responsibilities	Collaborate with Senior Director, Office of Research budget staff, and reporting departments to manage the planning and execution of various administrative, operational, and budgetary activities within the organization and for related cross-campus initiatives. Regularly monitor and evaluate the Office of Research financial performance and facilitate monthly forecasting and reporting processes in order to support efficient operational management, optimal allocation of resources, and long-range planning. Create and present data-driven analyses to support decision-making for Office of Research leadership. Collaborate with campus partners at all levels to achieve organizational objectives as needed. Develop, implement, manage, and maintain standard procedures and processes to increase efficiencies and to ensure internal controls and adherence to university policies related to fiscal and administrative operations (ex. HR/payroll, purchasing, travel) across Office of Research departments. Document and communicate these processes to stakeholders regularly. Make recommendations to facilitate continuous improvement. Input annual budget and update monthly estimated finals based on information gathered from across the Office of Research reporting departments; create scenario analyses, as necessary, to assess short- and long-term impacts of various decisions and competing priorities and to ensure optimal allocation of resources. Manage and approve HR/payroll processes, as needed, including Position Evaluation Requests (PERs), Requests for Additional Pay (RAPs), chartstring changes, etc. Other duties as assigned.
Physical Requirements	*
Tools/Equipment	*
Application Instructions	In addition to completing an online application, please attach a resume and cover letter.
About Syracuse University	Syracuse University is a private, international research university with distinctive academics, diversely unique offerings, and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and over 150 years of history, Syracuse University offers a quintessential college experience. The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors, 100 minors, and 200 advanced degree programs offered across the University’s 13 schools and colleges; over 15,000 undergraduates and over 6,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit http://www.syracuse.edu.
About the Syracuse area	Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.
EEO Statement	Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.
Commitment to Supporting and Hiring Veterans	Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.
Commitment to a Diverse and Inclusive Campus Community	Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity.
Quick Link	https://www.sujobopps.com/postings/105799
Job Posting Date	08/06/2024
Application Deadline
Full Consideration By
Job Category	Staff
Message to Applicants

Applicant Documents

Required Documents

Resume/CV
Cover Letter

Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk (*).

* How did you first find out about this position?
- sujobopps.com (Syracuse University Online Employment website)
- Syracuse University HR Recruiter
- Virtual Career Fair (via NYS Department of Labor)
- SUNY EOC (Equal Opportunity Center)
- Women’s Opportunity Center
- Jubilee Homes
- Syracuse Northeast Community Center
- Interfaith Works
- JobPlus
- Syracuse.com
- Chronicle of Higher Education
- HigherEdJobs.com
- HERC (HERC Higher Ed Recruitment Consortium)
- InsideHigherEd.com
- Indeed.com
- DiverseEducation.com (Diverse Issues in Higher Education website)
- LinkedIn Job Posting
- Facebook
- Job Fair
- Search Firm
- Referred by an SU Employee
- Other
If "other", please describe how you first found out about this position.
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Assistant Director of Budget and Operations

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