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Employee Expense Processing Supervisor

Syracuse University

Syracuse University

This job is no longer accepting applications

See open jobs at Syracuse University.See open jobs similar to "Employee Expense Processing Supervisor" This is CNY.

People & HR, Operations

USD 62,400-65k / year

Posted 6+ months ago

Posting Details

Posting Details
Job # 041975
Department Code 31011-1052
Department Payroll
Job Title Employee Expense Processing Supervisor
Location Syracuse, NY
Pay Range $62,400 - $65,000
Pay Determination
Pay rates at Syracuse University are based on a combination of factors including, but not limited to, the job responsibilities; the candidate’s education, training, work experience and key competencies; the university’s strategic priorities; internal peer equity; applicable federal, state, local laws, grant funding and contractual requisites; and external market analyses.
Staff Level S5
FLSA Status Exempt
Hours
Standard University business hours

8:30am – 5:00pm (academic year)
8:00am – 4:30pm (summer)

Hours may vary based on operational needs.
Job Type Full-time
Campus Syracuse, NY
Unionized Position Code Not Applicable
Job Description
The Employee Expense Processing Supervisor coordinates and oversees the staff responsible for the day-to-day operations of expense processing pertaining to employees of the University.
Education and Experience
  • Bachelor Degree in Accounting (preferred) and/or appropriate combination of education and experience is required.
  • Supervisory experience along with experience with managing a high volume of transactions is desirable.
Skills and Knowledge
  • Timeliness and accuracy in accordance with University policies and IRS regulations.
  • Customer satisfaction with service and guidance provided to employees and department administrators.
Responsibilities
  • Supervises staff and coordinate day to day operations of various employee credit card processing/reimbursement requests as received from all University departments.
  • Ensures staff coverage due to vacations, illness and work load coverage during mission critical times such as fiscal year end, calendar year end, and beginning of each academic year.
  • Ensures tight internal controls by staff separation of duties and system functionality at all times.
  • Manages policy compliance audit and documentation review process of high volume of employee credit card reconciliations.
  • Educate employees issued a university credit card and associated departments of the process to submit credit card reconciliations and automated approval workflow.
  • Liaison for system training and issue resolution.
  • Manages policy compliance audit and documentation review of high volume of employee expense reimbursements.
  • Educate employees and associated departments of the process to submit paperless expense report reimbursements and automated approval workflow.
  • Liaison for system training and issue resolution.
  • Manage the daily check run and banking process, daily pay cycle involving preparing payment files, running reports for ACH, Check, EFT and Single Use Accounts and transmitting electronic files to bank.
  • Manage the daily Same and Next Day ACH process setup in JP Morgan Chase Access system for Associate Comptroller to review and release upon receipt of appropriate approvals.
Physical Requirements
Not Applicable
Tools/Equipment
Not Applicable
Application Instructions
In addition to completing an online application, please attach a resume and cover letter.
About Syracuse University
Syracuse University is a private, international research university with distinctive academics, diversely unique offerings and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and nearly 150 years of history, Syracuse University offers a quintessential college experience.


The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors and 100 minors offered through 13 schools and colleges; nearly 15,000 undergraduates and 5,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit www.syracuse.edu.
About the Syracuse area
Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.
EEO Statement
Syracuse University is an equal-opportunity institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.
Commitment to Supporting and Hiring Veterans
Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.
Commitment to a Respectful and Welcoming Community
Syracuse University fosters a welcoming learning environment where students, faculty, administrators, staff, curriculum, social activities, governance, and all aspects of campus life reflect a broad range of perspectives and experiences. The University community values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to engage with and appreciate the richness of backgrounds, beliefs, and experiences that shape our society. To achieve this, we strive to cultivate a community that respects and encourages open dialogue, understanding, and mutual respect.
Quick Link https://www.sujobopps.com/postings/109829
Job Posting Date 06/24/2025
Application Deadline
Full Consideration By
Job Category Staff
Message to Applicants

Applicant Documents

Required Documents
  1. Resume/CV
  2. Cover Letter
Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you first find out about this position?
    • sujobopps.com (Syracuse University Online Employment website)
    • Syracuse University HR Recruiter
    • Virtual Career Fair (via NYS Department of Labor)
    • SUNY EOC (Equal Opportunity Center)
    • Women’s Opportunity Center
    • Jubilee Homes
    • Syracuse Northeast Community Center
    • Interfaith Works
    • JobPlus
    • Syracuse.com
    • Chronicle of Higher Education
    • HigherEdJobs.com
    • HERC (HERC Higher Ed Recruitment Consortium)
    • InsideHigherEd.com
    • Indeed.com
    • DiverseEducation.com (Diverse Issues in Higher Education website)
    • LinkedIn Job Posting
    • Facebook
    • Job Fair
    • Search Firm
    • Referred by an SU Employee
    • Other
  2. If "other", please describe how you first found out about this position.

    (Open Ended Question)

This job is no longer accepting applications

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